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PRINCE2 Practitioner Exam Sample Questions (Q141-Q146):

NEW QUESTION # 141
ABC Company has a number of projects in progress. The executive of the Health and Safety Training Project
is also a member of the project board for two other projects and is very busy. As a result, during this initiation
stage, the executive has appointed another person to carry out both their business assurance and the role of
change authority for minor and medium severity issues.
Is this appropriate, and why?

A. No, because the project manager identifies the level of tailoring that is relevant for the project.
B. No, because the decision to have a change authority should be made before the project is authorized.
C. Yes, because people with delegated project assurance roles may act as the change authority.
D. Yes, because projects that are likely to have many changes should delegate the change authority.

Answer: C

NEW QUESTION # 142
Scenario
Additional Information
During the initiation stage the Project Manager met with the Marketing Director to find out more about the requirements of the promotional calendar and recorded the following notes:
There has been a reduction in the order numbers at the MNO Manufacturing due in part to the increased marketing activities of its competitors. 10% of customers have not re-ordered in this financial year and staff morale is poor. A number of skilled staff have left as a result and replacement staff have not been recruited due to the reduced operation. If the project is successful, a recruitment campaign will be required to fill the existing staff vacancies and there may be a requirement for additional staff. Operational costs are likely to increase because skilled staff are expensive and difficult to find.
In financial terms, there were a total of 1,500 orders in the last financial year, each with an average profit of
£2k. The Marketing department believes that sending a promotional calendar to our current and prospective customers would increase orders by at least 10% with a minimum of 10 further orders from the list of prospective customers within 12 months from the date of distribution.
The Marketing Director will be funding the project from the business marketing budget. She believes that the effect of a good company image portrayed by a successful calendar would last into a second year. She has forecast the same increase in orders for a second year and predicts that the annual employee satisfaction survey will show a measurable improvement in staff morale.
A number of alternatives were explored, including:
20% discount for all repeat customers - not cost-effective and very short term

A promotional calendar as a free Christmas gift - would target current and prospective customers and

the benefits would last into a second year
A series of television and press advertisements was too expensive

A direct mail shot to all customers - benefit would be short term

Creation of an internet website - would not suit all customers

The calendar is seen as the favored option, as long as the company's competitors do not increase their marketing activity. Whilst the Marketing department wants a very high quality, glossy product, the project management team must be aware of the cost this will incur.
Which 2 statements should be recorded under the Expected benefits heading?

A. The Marketing department believes that the benefits of a good company image, as portrayed by a successful calendar, will last into a second year and bring the same increase in orders.
B. The Marketing department want a very high quality, glossy product as they believe this will be more appealing to customers.
C. Increase orders by at least 10% with a minimum of 10 further orders from the list of prospective customers within 12 months.
D. The calendar will contain photos of both staff and company products.
E. It will be similar to calendars sent out in previous years

Answer: A,C

NEW QUESTION # 143
Scenario
Additional Information
Product Description

Quality notes from the Daily Log
The Director of Information Technology Division (DIT) has been asked to ensure that any changes to the outsourced staff employment contracts adhere to employment law. The DIT will review future job descriptions of the transferred staff before the final contract is signed with the selected service provider.
The service level agreement between MFH and the selected service provider will specify the type and quality of service required. The selected service provider must follow the industry standards for providing outsourced services.
MFH has a quality management system which contains a document control procedure for all its documentation, however this does not include change management.
All project documents will be subject to a quality review. Nominated products will require a formal approval record signed-off by the quality review chair.
Extract from the draft Quality Management Strategy (may contain errors) Introduction
1. This document defines the approach to be taken to achieve the required quality levels during the project.
2. The Project Board will have overall responsibility for the Quality Management Strategy.
3. Project Assurance will provide assurance on the implementation of the Quality Management Strategy.
Quality management procedure - Quality standards
4. The selected service provider will operate to industry standards for providing outsourced services.
5. MFH document standards will be used.
Records
6. A Quality Register will be maintained to record the planned quality events and the actual results from the quality activities.
7. Configuration Item Records will be maintained for each product to describe its status, version and variant.
8. Approval records for products that require them will be stored in the quality database.
Roles and responsibilities
9. The DIT will check that the employment contracts for outsourced staff adhere to employment law.
10. Team Managers will provide details of quality checks that have been carried out.
11. Team Managers will ensure that the Quality Register is updated with the names of team members who are involved in the review process.
12. The Senior User will review the Product Descriptions of the products to be produced by the selected service provider to ensure that they can be achieved.
Which is a correctly defined acceptance criterion for the running cost of the outsourced service?

A. Must be kept to a level acceptable to the Ministry of Food Hygiene.
B. Subject to market conditions.
C. The annual increase to be less than half the rate of inflation.
D. Must be kept to a minimum.

Answer: C

NEW QUESTION # 144
The Training Delivery Manager was identified as the senior user. However, before the project begins, this manager goes on long-term sick leave. The executive says that they do not need to replace the role of senior user on the project board.
Is this an appropriate application of the 'defined roles and responsibilities' principle, and why?

A. No, because trainers need to be represented on the project board to ensure the outcomes meet the trainers' needs.
B. Yes, because having two out of three of the stakeholder interests represented on the project board is enough.
C. No, because the resources and expertise required by the project may be internal or external.
D. Yes, because the executive can ensure that the investment provides value for money.

Answer: B

Explanation:
Explanation/Reference: http://prince2.wiki/Define_roles_and_responsibilities

NEW QUESTION # 145
Scenario:
The Ministry of Food Hygiene (MFH) has a quality management system which contains a document control process to manage all documentation requirements. The document control process was created by the MFH Quality Manager, who now maintains all of MFH's documents and performs an organization-wide configuration management role. The MFH Quality Manager will administer the configuration management procedure for the Restructuring project since this must comply with the MFH document control process.
According to PRINCE2, which statement about the Configuration Management Strategy for the Outsourcing project is correct?

A. A separate Configuration Management Strategy will be required for each of the suppliers within this project because each will have a different way of managing and storing products.
B. Every project needs a Configuration Management Strategy, even if the organization has existing configuration management standards, because every project has different circumstances.
C. A Configuration Management Strategy is unnecessary for this project because the MFH document control process is documented. It is acceptable simply to reference this in the Quality Management Strategy.

Answer: B

NEW QUESTION # 146
......

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PRINCE2 Practitioner Exam Sample Questions (Q141-Q146):

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